Intelligent invoice processing, 100% on your server.
AcumenInvoice extracts, validates, and routes vendor invoices with 97%+ accuracy — tailored to your business, deployed in days, and running entirely on hardware you control.
ROI Calculator
Runs in your browserHow much could you save?
Estimated annual savings
$27,000
Hours saved / year
600 hrs
Cost / invoice (after)
$1.50
Built for dealerships, parts distributors & AP teams handling thousands of monthly invoices
Why AcumenInvoice
Four things we do better than the alternative
Accurate
Multi-layer cross-validation — 97%+ recognition accuracy
Structured field extraction, mathematical reconciliation, vendor-specific layout learning, and historical comparison — every layer checks the others.
Configurable
Flexible approval workflows you define
Visual rule engine routes invoices by vendor, PO prefix, dollar amount, department, or GL code — with multi-step chains, parallel approvers, escalations, and email-link sign-off.
Tailored
Customer customization & fast service
Configurable field mappings, approval templates, tax overrides, ERP connectors, and branded email links. Production cutover in days — and rule changes pushed within 24 hours, not next quarter.
Local
100% on-premise — your data never leaves your building
Runs entirely on your own server. No cloud subscription, no third-party data processor, no hidden telemetry. You own the database, the documents, and the deployment.
Three-Minute Overview
See AcumenInvoice in motion
A short narrated walkthrough of all four capabilities.
English subtitles included — toggle them via the player's CC button.
97%+ recognition
01 Multi-layer cross-validation that catches what single-pass OCR misses
Real invoices arrive crumpled, scanned at angles, faxed in low resolution, or generated with idiosyncratic vendor layouts. AcumenInvoice runs four independent checks and only auto-approves when they agree.
- Structured field extraction — invoice #, vendor, date, PO ref, line items, subtotal, tax, freight, total
- Mathematical reconciliation — line items sum to subtotal; subtotal + tax + freight = printed total
- Vendor-specific layout learning remembers each supplier's quirky layout
- Historical anomaly detection surfaces price/quantity issues before approval
Configurable workflows
02 Flexible approval workflows you define
No two organizations approve invoices the same way. AcumenInvoice's visual rule engine routes by vendor, PO prefix, dollar amount, department, or GL code — including catch-all 'Any' rules for vendors you haven't categorized yet.
- Multi-step chains with conditional branches, parallel approvers, escalation timeouts, and delegation
- Email-link approvals — sign off from your inbox, protected by single-use tokens
- Visual rule builder for finance leads to adjust without filing an IT ticket
- Full state machine + audit immutability — nothing in the trail can be silently rewritten
Customer customization
03 Tailored to your business, deployed fast
Most AP automation projects stall in 6-month customization cycles. We build your config alongside you in days — and keep iterating after launch, not just before.
- Custom field mappings, approval templates, tax overrides, and ERP connectors out of the box
- Production cutover in days, not months — typical timeline is 10 days from kickoff
- Same-day rule changes after launch — new vendor, new routing, new GL coding pushed within 24 hours
- Branded email-link approvals with your logo and colors
- Direct line to engineering during onboarding — no ticket-queue purgatory
100% on-premise
04 Your data never leaves your building
AcumenInvoice runs entirely on hardware you control. No cloud subscription, no third-party data processor, no hidden telemetry. For businesses with sensitive pricing agreements and competitive cost structures, this is fundamental.
- OCR, parsing, validation, routing, and storage all happen locally
- Vendor pricing, margin data, and purchasing patterns never leave your premises
- Data residency, IT security, and audit obligations satisfied by design
- No vendor lock-in — you own the database and the deployment
Interactive ROI Calculator
How much could AcumenInvoice save you?
Adjust three numbers below. The calculation runs in your browser — no data is sent anywhere.
Your current AP workload
Typical range observed: 60–85% across pilot deployments.
Estimated annual savings
Based on your inputs
Total time saved per year
600 hrs
Annual labor cost recovered
$27,000
Per invoice cost (today)
$6.00
Per invoice cost (with AcumenInvoice)
$1.50
How we compare
AcumenInvoice vs. cloud-based AP automation
| AcumenInvoice (on-premise) | Typical cloud SaaS | |
|---|---|---|
| Where your invoices live | Your server, your database | Vendor's cloud |
| Per-invoice fees | None — flat licence | $0.50 – $2 each, scales with volume |
| Time to production | Days — typical cutover in 10 days | Months — long discovery and configuration cycles |
| Approval workflow flexibility | Visual builder, unlimited rules | Templates with limited customisation |
| Custom changes after launch | Same-day — direct line to engineering | Ticket queue, often weeks |
| Vendor lock-in | None — you own the data | High — export tools vary |
FAQ
Common questions from IT, finance, and AP leads
What hardware does AcumenInvoice need?
A single Linux server with 4+ CPU cores, 16 GB RAM, and 200 GB SSD handles 10,000+ invoices/month comfortably. We support Ubuntu, Debian, RHEL, Rocky, and Alma. Docker is optional but supported.
How long does deployment take?
Typical cutover is 10 days from kickoff: discovery, tailored configuration on your server, side-by-side pilot with real invoices, then production. Same-day rule adjustments thereafter.
Does any data leave our network?
No. The OCR engine, validation rules, tax logic, and storage all run on your server. Optional updates pull signed model files from our update server, which never receive any of your invoice content.
What if our vendors send invoices in unusual formats?
AcumenInvoice learns each vendor's layout after a few examples. The first invoice from a new vendor may need a quick human confirmation; from then on it's automatic.
Can we integrate it with our existing ERP / accounting system?
Yes. We provide REST APIs, CSV/XLSX export, and webhook events. Native integrations with several ERP systems are available; custom connectors are part of standard onboarding.
How is this licensed?
Annual flat licence by server, not per invoice. Includes updates and email support. Volume tiers based on monthly invoice throughput. Contact us for pricing.
See AcumenInvoice running on your own server
Schedule a 30-minute demo. We will walk through your real invoice formats, your tax scenarios, and your approval routing.